Many couples in Singapore choose a civil marriage as their preferred way to tie the knot. A civil marriage, often conducted at the Registry of Marriages (ROM) or at an approved external venue, is a legally recognized ceremony that formalizes your union without involving religious rituals. While the preparation for a civil marriage may be simpler compared with larger wedding celebrations, it is nevertheless meaningful and memorable for both the couple and their witnesses.

That said, even though the ceremony is relatively straightforward, couples must still follow a clear process to ensure their marriage is properly recognized. This includes filing the Notice of Marriage, appointing a licensed solemniser, and presenting the required documents. When you plan carefully, you can complete these administrative steps efficiently and create a ceremony that reflects your personal style and commitment.

To help navigate these steps with confidence, the following checklist guides soon-to-wed couples through each essential part of the ROM process.

1. Choose Your ROM Venue and Date

Your ROM venue and date form the foundation of your planning timeline because many other steps depend on this decision. Couples who choose the ROM office often do so for convenience and affordability. The location is easily accessible, and ROM manages the setup and flow, which reduces logistical demands. However, ROM slots during peak seasons tend to fill up quickly, so it helps to settle your date early.

For greater personalization, some ROM venues Singapore couples can consider include restaurants, hotel function rooms, gardens, or cafés. Jewel Changi Airport can also be a good choice, especially if you want pictureseque backdrops. Ultimately, external venues allow you to craft a more intimate or aesthetic environment, and you have the freedom to decorate, adjust seating, or create a specific atmosphere. That said, external locations come with added considerations such as weather and travel routes.

2. Secure Your Solemniser

Your solemniser plays a central role in the legality of your marriage. Singapore offers a pool of licensed solemnisers, including Justices of the Peace, Grassroots Leaders, and other authorized individuals. Because solemnisers serve voluntarily, they often receive multiple requests, especially on auspicious dates. You should reach out to your preferred solemniser early, introduce yourselves politely, and clearly state your chosen date, time, and venue.

Once a solemniser agrees, confirm their full details for inclusion in your online Notice of Marriage submission. Also, check whether the solemniser prefers a virtual pre-ceremony discussion or simply needs the necessary documents on the day itself. Additionally, consider giving a token of appreciation to show gratitude for the solemniser’s service.

3. File Your Notice of Marriage

You must file your Notice of Marriage as a mandatory step, as it also serves as the official declaration of your intention to marry in Singapore. Take note that ROM requires couples to file at least 21 days before the ceremony and allows filing up to three months in advance. You can complete the process online using Singpass, which makes it straightforward for both local and foreign couples.

After filing, the system prompts you to book your Document Verification (DV) and Statutory Declaration (SD) appointment. This appointment ensures your identities and documents are correct and that both partners understand the legal nature of the marriage. You will then receive an appointment slip and detailed instructions that will guide you through the next steps.

4. Arrange Two Witnesses

Singapore requires marrying couples to present two witnesses, one for each partner, during the solemnisation ceremony. Witnesses must be at least 21 years old and able to attend the ceremony in person. Although witnesses can be Singaporeans or foreigners, they must bring valid identification such as an NRIC or passport.

5. Engage a Photographer

Your ROM ceremony may be short, but the significance of the ceremony deserves thoughtful documentation. Many couples book a photographer because professional images capture the interactions and expressions that make the day memorable. Short ROM packages are widely available in Singapore, and photographers often know the best angles, lighting spots, and pacing for small, intimate ceremonies.

If you prefer a simpler setup, you can hire a freelance photographer or ask a trusted friend to help. You should brief them clearly on arrival time, venue policies, and any key moments you want captured, such as exchanging rings, signing documents, or reading personal vows.

6. Plan Your ROM Day Logistics

Well-planned logistics help you remain calm on your big day. Couples often prepare their vows early, especially if they intend to personalize the ceremony. You should also organize your rings, ring box, outfits, and any beauty or grooming appointments ahead of time.

Transport arrangements matter too, particularly if your solemnisation is at an external venue or if your witnesses need assistance getting there. It’s also wise to give yourself extra time to avoid unexpected delays, especially at venues where parking can be limited. If you’re holding ceremonies outside the ROM premises, check whether the venue provides basic items such as chairs, a table for signing, or a sound system. Clear coordination ensures the ceremony flows smoothly, allowing you to enjoy the moment without rushing.

7. Complete the Post-ROM Steps

After your solemnisation, ROM issues a digital marriage certificate, which you can download through the official system. Couples often update their marital status on government portals soon after, especially when preparing for Housing & Development Board matters or updating insurance policies. Some institutions require a copy of the certificate or your ROM confirmation, so keeping these documents organized helps reduce administrative effort later.

A civil ceremony may feel administrative, yet it is also an opportunity to acknowledge your partnership in a meaningful way. When you approach each step with patience and intention, the process becomes a shared experience that strengthens your connection. Trust in the preparation you’ve done and take the time to appreciate the moment as you mark the start of a life together.